Thursday, November 1, 2018

Apply as Executive Assistant at Phanes Group Company Location Dubai, United Arab Emirates

Apply as Executive Assistant at Phanes Group Company Location Dubai, Dubai, United Arab Emirates

Phanes Group Company Location Dubai, Dubai, United Arab Emirates company is searching for an experienced, reliable and task-oriented Executive Assistant.

Apply as Executive Assistant at Phanes Group Company Location Dubai, Dubai, United Arab Emirates

The candidate will work directly with Senior Executives and will be responsible for performing extensive and demanding administrative duties in a fast-paced corporate environment.

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The ideal candidate will be highly self-motivated, professional, self-disciplined and able to prioritize tasks. This is an excellent opportunity to join an expanding global company in the renewable sector.

Responsibilities:

  1. Act as a first point of contact for the executives’ business partners and team members in a highly professional manner;
  2. Manage and coordinate senior executive calendars, organize meetings and appointments with efficiency and intricacy;
  3. Prepare reports, memos, letters, presentations etc. to the highest standards and in a timely manner;
  4. Book and arrange complex travel itineraries, agendas, travel expense reimbursements and adhere to internal processes;
  5. Read and analyze incoming memos, submissions and reports to determine their significance and arrange their distribution accordingly;
  6. File and control retrieval of corporate documents, records, reports and archived materials;
  7. Collaborate and liaise with the wider team to meet deadlines and gain required data;
  8. Monitor, track and follow up on results with all advised or known milestones and deadlines to ensure they are met;
  9. Ensure confidentiality and data protection is at the forefront of all activities;
  10. Support with preparation for events and conferences;
  11. Collate monthly senior executive expenses, citing all receipt details and storing data in line with payroll timelines;
  12. Conduct required research and analysis activities providing efficient and solution focused summaries;
  13. Be able to commit to flexible working hours where required in line with international time zones.

Qualifications & Experience:

  1. Professional proficiency in English (spoken and written), and/or native speaker. French, Arabic or Russian are of advantage;
  2. Excellent knowledge of (online) travel management to multiple and diverse destinations;
  3. Advanced IT Skills: MS Word, MS Excel, MS Outlook, PowerPoint;
  4. Bachelor’s Degree, minimum 3 years’ relevant experience in similar position having reported into Senior Executives;
  5. Prior work experience in solar PV or construction is a plus;

Personal Skills:

  1. Highly professional behavior towards all stakeholders and team members;
  2. Strong attention to detail and problem-solving skills
  3. Excellent communication skills (written and spoken);
  4. Self-starter, self-disciplined and a well-organized, and determined personality;
  5. Quick learner, able to adapt easily to different personalities and working styles;
  6. Thrives working in a fast-paced international environment;
  7. High-performer able to work towards tight deadlines.

Job Details

Seniority Level
Associate

Industry

Renewables & Environment
Employment Type
Full-time

Job Functions

Administrative

Skills

  • No match
    Research
  • No match
    Microsoft Excel
  • No match
    Online Travel
  • No match
    Appointment Scheduling
  • No match
    Microsoft Word
  • No match
    Microsoft PowerPoint
  • No match
    Communication
  • No match
    Proofreading
  • No match
    Problem Solving
  • No match
    Travel Arrangements

Level of education

  • No match
    Bachelor's Degree

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